Skip to content

Make a Customisable Venn Diagram in PowerPoint

..and it uses one of my favourite hidden features in PowerPoint!

Microsoft Office has a huge array of graph and chart options all powered by a recently overhauled charting engine. But as with all software, not everything is included. And there are people like me who have noticed there is no easy chart, SmartArt or shape that easily and quickly builds a Venn Diagram. But in there is one of my favourite hidden features – ‘Merge Shapes’.

Once upon a time grouping shapes and elements was the best we could do. But merging allows us to combine shapes in several ways and one of the results is a Venn Diagram that you can move, resize and colour however you like. Here’s how:

Step One:

Get yourself a circle. This is (hopefully obviously) one side of what will be a simple, two circle Venn.

Step Two:

Duplicate your circle then overlap them as much as you need.

Step Three:

Select both of the circles and head up to the ‘Format’ tab and look for the ‘Merge Shapes’ dropdown. From those few options, we’re going to select ‘Fragment’.

This will cut the circles where they overlap giving three individual shapes. The formatting will be merged as default (see right). None of these are shapes you could simply add from the ‘Insert’ tab, they’re custom made by and for you!

Step Four:

Just a couple of clicks to resize and recolour and I have myself a professional looking Venn diagram. From here your imagination and design can take over for whatever effect you need.

Endless way to use ‘Merge Shapes’

Combining two circles is pretty simple, but super useful when there is no other way. Go ahead and fiddle around with what the other Merge modes will do. Try it with a three circle Venn. Or you can create some pretty complex icons and images if you visualise your ideas in simple shapes.

Happy merging!

More posts you might like...

96. Marty Wilson on Why More Funny Equals More Money

Have a laugh on episode ninety-six of The Presentation Boss Podcast. We have another guest expert interview discussion. And today it is with a name that has sat on Kate’s bookshelf for years, and a Queensland local too. Marty Wilson is the author of More Funny, More Money all about how to incorporate humour into…
Read More

95. Speech Breakdown: TED Talk by Brené Brown “The power of vulnerability”

We’re in the charts for episode ninety-five of The Presentation Boss Podcast. In this episode, we took another look at the most-watched TED Talks of all time, where we’ve played before and today chose to tackle the number four on that list. Brené Brown has become a worldwide-known speaking name with a PhD, Netflix special…
Read More

94. Five Speaking Myths – Busted!

It’s a battle on misinformation in episode ninety-four The Presentation Boss Podcast! Kate and Thomas hear a lot of advice about speaking. Some of it is awesome. Some of it is average. And some of it is between entirely wrong and toxic. No doubt this advice and ideas is shared with the best of intent…
Read More

93. Anthony Metivier on Presentation Memory Techniques

This is a show to remember. Episode ninety-three of The Presentation Boss Podcast! Today we have back Anthony Metivier, who you may remember from when we did a breakdown of his TED Talk (that Thomas coached). He is known as The Memory Guy, for being an expert in memory, recollection and observation techniques. We know…
Read More

92. Speech Breakdown: TED Talk by Niro Sivanathan ” The counterintuitive way to be more persuasive”

Prepare for discussions on episode ninety-two of The Presentation Boss Podcast. In this episode, Kate and Thomas take a look at a TED Talk all about persuasion in presentations – yes it is a bit meta, but we love the double-whammy of knowledge you’ll see here. There is a lot to learn here, from excellent…
Read More

91. Healthy Habits to Make You a Better Speaker

Set sail for episode ninety-one of The Presentation Boss Podcast! Kate and Thomas had a conversation about what makes a great speaker. And eventually agreed that there are a number of exercises they each consciously implemented (some many years ago) that became habits and have definitely improved their skills. In all the guest interviews, these…
Read More